Executive Assistant

Role Overview

• Manage complex calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up actions.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Draft, proofread, and manage professional correspondence on behalf of leadership.
• Support cross-functional projects by tracking timelines, deliverables, and key action steps.
• Assist in the preparation of presentations, reports, and board materials.
• Coordinate travel arrangements, events, and leadership meetings.
• Maintain organized systems for documents, files, and records.
• Facilitate clear and timely communication across departments.
• Support internal communications, including staff updates and leadership messaging.
• Build and maintain strong relationships with staff, vendors, and community partners.
• Handle sensitive information with a high level of professionalism and confidentiality.
• Exercise sound judgment in decision-making and prioritization.

Requirements

• Bachelor’s degree preferred.
• 3–5+ years of experience supporting senior leadership, preferably in education or a nonprofit environment.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency in Microsoft Office, Google Workspace, and calendar management systems.
• Experience in a K–12 or charter school environment preferred.
• Experience supporting board-level communications or executive leadership teams preferred.
• Familiarity with project management tools and systems preferred.