About this role

Provide day-to-day administrative support for the VP of Grantmaking & External Affairs
Manage a complex and active calendar
Create and manage travel arrangements and itineraries
Support decision-making and trade-offs in how the VP spends their time
Act as the point of contact with staff and consultants on External Affairs matters
Coordinate the preparation of briefing materials and documents for events requiring the VP’s participation
Develop agendas and action items from departmental meetings
Create high-quality deliverables as assigned by the VP

At least eight years in an administrative or executive assistant role for an organizational leader
Know what providing highly responsive and accurate support to an executive looks like and how to build and improve systems and practices
Proficient with technology, specifically Google Suite and Zoom
Excellent notetaking skills
Excellent verbal and written communication skills
Comfortable handling confidential information with discretion and tact
Ability to plan and prioritize against competing demands
Champion of organizational processes and policies
Customer service philosophy and approach
Ability to collaborate effectively across functions and levels

Administrative Partner, Grantmaking & External Affairs

Key skills