Associate Vice-President, Finance

Role Overview

• Chair meetings of standing or ad-hoc committees on a regular basis.
• Assist other MSU staffers as necessary in areas relevant to the Finance portfolio
• Ensure minutes and meeting records are taken and submitted to the Executive Assistant and Administrative Service Coordinator within two weeks of meetings
• Notify, in writing, members who are within one meeting of losing their committee seat.
• Inform committee members of their responsibilities on the committee
• Inform committee members of meeting time, location, and where to find relevant information
• Maintain strong communication channels with the Vice-President (Finance) and other stakeholders.
• Consult with the Vice-President (Finance) on matters relating to their area of responsibility.
• Regularly report to the SRA and Vice-President (Finance) with regard to progress and other projects.
• Assist the Vice President (Finance) with other projects and duties as assigned.
• Participate in transition of successor.
• Create agendas for committee meetings.
• Maintain contact lists for committee members.
• Track and update Sponsorship & Donation, SRA Special Projects and Committee Special Projects budget trackers.
• Reach out to Bylaw 9 presidents during the summer to communicate deadlines for budget submission and presentation in fall semester and budget update in winter semester.
• Work with the Vice-President (Finance) and the Finance committee to promote and the idea submission period (October-November) and voting period (January-February) for the Student Life Enhancement Fund (SLEF).
• Through chairing the Sponsorship & Donations Committee work with the members to review submitted requests for funding, draft recommendations to the Executive Board for approval and track the amount remaining in the budget line.
• Review requests submitted for the Student Representative Assembly (SRA) Special Projects Fund, send recommendations to the Vice-President (Finance) for approval, then complete relevant purchase orders, cheque requisitions and track the amount remaining in the line.
• Communicate with the other Associate Vice-Presidents regarding the Committee Special Project Fund and help keep track of the amount remaining in the budget line.
• Make recommendations to the Vice-President (Finance) for which SRA Special Projects Requests should be approved and have funds allocated towards them.
• Present the Finance Committees findings and recommendations regarding the Non-MSU, Non-University Bylaw 9 groups after thoroughly reviewing their finances.
• In consultation with the Vice-President (Finance) and Finance Committee decide on a project(s) you would like to complete over the course of your contract.
• Make suggestions to the Vice-President (Finance) and/or other relevant parties on recommendations regarding financial proceedings, policies, initiatives and/or campaigns.
• Work with the Finance Committee to brainstorm ways to increase engagement with students surrounding the MSU’s Financial Transparency Events, SLEF Campaign and other finance related initiatives.
• Create a year plan that outlines the various projects and initiatives you plan to run throughout the year in collaboration with the Finance Committee, Vice-President (Finance) and other relevant stakeholders.

Requirements

• Knowledgeable in scope and focus of the Standing Committee
• Knowledgeable of parliamentary procedure, MSU Constitution, Finance, and Policies
• Understanding of the MSU legislative process and the complexities of policy creation
• Strong research and critical thinking skills
• Ability to communicate clearly and succinctly and to moderate debate
• Ability to effectively chair meetings
• Strategic planning abilities
• Ability to work both independently and in a team
• Ability to carry out research projects from start to finish
• Must attend SRA Training weekends.

Tech Stack

• Assembly

Benefits

• 12
• 14 hours per week
• Hybrid work environment