Executive Assistant

Role Overview

• Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively.
• Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.
• Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive?
• Strategic Calendar Management: Master organization skills to prioritize and schedule effectively.
• Communication Hub: Streamline inboxes and manage correspondence while using emotional intelligence to handle stakeholders at all levels.
• Operational Efficiency: Anticipate needs and act proactively; manage diverse projects of varying complexity; coordinate travel arrangements with meticulous attention to detail.
• Decision Support: Gather and analyze relevant data to support executive decision-making; prepare reports and presentations as needed; offer your unique perspective to contribute to strategic discussions.
• Adaptability and Growth: Thrive in a fast-paced, ever-changing remote environment by actively seeking and implementing feedback for continuous improvement; balance multiple priorities while maintaining composure under pressure.
• Executive Buffer: Handle routine matters independently to free up your executive's time; know when to involve your executive and when to make decisions autonomously; maintain confidentiality and exercise discretion in all matters.
• Personal Support: Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands.

Requirements

• Near-native level of English proficiency in speech, writing and reading.
• At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles.
• Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
• Experience working in a fast-paced environment and ability to thrive under pressure.
• Willingness to align your work hours with US time zones, as you’ll support US-based clients across different regions.
• Comfort with or curiosity about AI productivity tools (e.g., ChatGPT, Claude, Gemini, or similar). We don't require mastery. We require openness and the initiative to learn. You should be able to describe how you've used technology to solve a problem more efficiently.

Benefits

• Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice) to ensure you have time to recharge.
• Performance-Based Rewards: Increases and bonuses based on your performance and client feedback.
• Career Growth: Potential opportunities to expand your experience and network through working with our clients.
• Exclusive Training: Master the Atlas Executive Management System (EMS): Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) training, learning our proven systems to support executive growth, benefiting from strategies used with 100+ clients.
• Continuous Development: Mentorship: Bi-weekly group coaching sessions to support your professional growth. Office Hours: Weekly open office hours for additional guidance. Skills Training: Advanced training to enhance your capabilities.
• Supportive Community: Connect and grow with like-minded professionals committed to excellence.
• Stability: We prioritize finding new opportunities for our high-performing team members, ensuring long-term career security. This means we actively work to rematch and retain top performers when client needs change.