Legal Assistant

Role Overview

• Provide day-to-day transactional and administrative support to attorneys and legal operations leadership
• Maintain organized electronic and physical legal files in document management systems (e.g., iManage or similar)
• Track key dates, deadlines, and deliverables across legal matters and transactions
• Assist with preparation, formatting, proofreading, and distribution of legal documents, closing binders, and correspondence
• Coordinate execution of agreements, signature packets, and notary requirements
• Maintain transaction checklists and monitor the status of closing deliverables
• Support post-closing processes, including data room organization and archival
• Assist with transaction workflows from diligence through closing and post-closing, ensuring accuracy, timeliness, and compliance with internal requirements
• Prepare, file, and maintain UCC financing statements, amendments, assignments, and terminations, ensuring accurate tracking and recordkeeping within the organization’s UCC management system
• Prepare and file entity formation, foreign qualification, and corporate governance documents across multiple jurisdictions
• Serve as a liaison between Legal and internal departments such as Finance, Operations, and Compliance to support business objectives
• Facilitate information gathering for due diligence, audits, regulatory reporting, and internal reviews
• Proactively identify issues, manage competing priorities, and exercise judgment to resolve matters efficiently or escalate when appropriate
• Support AI implementation and knowledge management initiatives, template governance, and continuous process improvement led by Legal Operations
• Assist with compliance tracking, reporting support, and coordination of required legal or regulatory training activities
• Other duties as may be assigned in furtherance of the support of the legal team

Requirements

• 5+ years of transactional administrative or legal assistant experience in a law firm or in-house
• Experience supporting corporate, finance, real estate, or transactional legal teams
• Experience with UCC filings, closing processes, and post-closing management
• Strong organizational, decision-making, and problem-solving skills
• High level of attention to detail and accountability
• Proficiency in Microsoft Office (Word, Excel, Outlook), Salesforce, and Adobe

Benefits

• Annual bonus program
• 401(k) with company match
• Equity incentive program
• Comprehensive medical, dental and vision benefits
• Paid time off for vacation, holidays, and sick days