Handle the administrative and financial demands of the unit, directly contributing to the quality, speed, and effectiveness of deliverables and project closeouts.
Operate project management platforms and internal systems, ensuring proper recording, monitoring, and updating of information.
Ensure full compliance with administrative and financial processes, reviewing documents and information with attention to detail.
Provide administrative support to the unit's staff, promoting an organized and efficient work environment.
Prepare and organize all documentation required for projects.
Submit documents for company qualification with suppliers and clients.
Manage expense reports and account reconciliations, create payment orders when necessary, and follow the entire workflow until project closure.
Verify invoices and take appropriate action in cases of discrepancies.
Interact with relevant internal areas, meeting deadlines and adhering to company policies and procedures.
Assist in organizing and scheduling meetings, as well as managing rooms and resources.
Propose and implement improvements to the unit's administrative processes.
Develop and maintain control and organizational spreadsheets.
Perform other related duties as directed by immediate leadership.

Currently enrolled in a bachelor's degree program in Administration, Project Management, or related fields.
Intermediate knowledge of Microsoft Office Suite (especially Excel).
Strong verbal and written communication skills.
Proactivity, flexibility, and commitment to deadlines and quality.
Organizational skills and attention to detail.
Ease in interpersonal relationships and ability to work in a team.

Administrative Assistant

Key skills