Document Controller

Role Overview

• Assist with functioning and utilization of the “SharePoint” and “Aconex” system for the proposals and projects
• Liaise with IT to get SharePoint sites up and running
• Troubleshoot as required (liaison with IT for SharePoint).
• Maintain library distributions for SharePoint and distribution groups for Aconex.
• Use and update a project distribution Matrix for use in documentation communication via transmittal, memo or email in DMS systems.
• Provide team members with guidance when required.
• Identify opportunities for continuous process improvement and monitors for new and emerging software solutions.
• Maintain a participant matrix.
• Assist in maintenance of reporting system.
• Assist with proposal and project archiving.
• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the DMS system in accordance with procedures and requirements for metadata for reporting/auditing.
• Manage and coordinate the metadata and the process of storage for documents into the DMS system by all internal and external parties.
• Assist in providing support to all project participants regarding the project document control practices.
• Uploading documents to DMS system.
• Minutes of Meeting (Scribe and prepare).

Requirements

• Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience.
• A minimum of 5 years document control experience in a construction project/site environment.
• Proficient in electronic file management (e.g. Explorer and WinZip).
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
• Ability to accurately and efficiently setup, create and maintain documentation metadata.
• Ability to interpret and implement process, procedures, workflows and standards.
• Ability to document work tasks (work instructions).
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction .