Fleet and Compliance Specialist

Role Overview

• Maintain complete, accurate, and compliant Driver Qualification Files (DQFs) for all non‑CDL drivers.
• Track and manage recurring compliance requirements such as MVR reviews, license status verification, and internal driver acknowledgements.
• Ensure documentation is current, audit‑ready, and aligned with company policy and applicable DOT regulations.
• Monitor, review, and respond to Driver Vehicle Inspection Reports (DVIRs).
• Coordinate with fleet maintenance and operations teams to ensure vehicle defects or safety concerns are documented, corrected, and properly closed.
• Support the driver onboarding process by collecting, reviewing, and organizing all required driver safety and compliance documentation.
• Track completion of required training, certifications, and periodic refresher requirements.
• Assist with distributing safety communications, policy updates, and procedural acknowledgements.
• Track and document safety incidents, near misses, and internal investigations involving drivers or company vehicles.
• Maintain records of corrective actions, retraining, and follow‑up activities.
• Act as a central point of coordination between Operations, Safety, HR, and Fleet teams related to driver compliance matters.
• Maintain driver and vehicle records within fleet and safety systems such as Fleetio, Lytx Dashcams, and Safety Culture.

Requirements

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Prior experience in DOT compliance, fleet administration, safety coordination, or logistics support is preferred but not required.
• Working knowledge of DOT regulations related to non‑CDL commercial drivers and light‑/medium‑duty fleets is a strong plus.
• 5+ or more years of management experience preferred in addition to a strong business acumen in distribution supply chain processes.
• Bachelor’s degree or equivalent experience in the field of quality management.
• Lean Six Sigma Management or 5s certified, preferred.
• Must have valid driver’s license.
• Ability to travel up to 25% of the time.
• Willingness to work additional hours to meet deadlines.
• Able to lift to 50 pounds, unassisted.

Benefits

• Healthcare plans
• Dental & vision
• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs
• Opportunity to become a shareholder
• Employer-paid short
• and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Assistance Program (EAP)