Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.
Coordinate and manage schedules for team members, including arranging meetings and appointments.
Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.
Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.
Assist in drafting, editing, and formatting documents, presentations, and reports.
Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.
Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.
Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.
Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.
Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.

German Language Skills (B2 or higher)
Previous experience as a virtual assistant, administrative assistant, or similar role is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.
Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
Proactive and self-motivated, able to work independently and take initiative in completing tasks.
Reliable internet connection and access to necessary equipment for remote work.
High level of confidentiality and discretion when handling sensitive information.
A bachelor's degree or relevant certification is a plus.

Virtual Assistant, Contracts Administrator – German-speaking

Key skills