Operate with a high degree of autonomy; assess incoming requests, set priorities, and make day-to-day decisions to keep executives aligned and moving, escalating only when needed.
Oversee complex calendar and meeting management for executive leaders, including scheduling, preparing agendas, coordinating logistics, and capturing meeting notes to ensure efficient operations.
Coordinate domestic and international travel arrangements, manage accommodations and itineraries, and proactively handle changes or issues as they arise.
Support event planning and coordination, including organizing internal meetings and team offsites; manage logistics and collaborate with stakeholders to ensure successful execution.
Handle executive communications by proactively managing correspondence, emails, and requests, and surfacing critical issues or opportunities requiring leadership attention.
Prepare, edit, and organize documents, reports, and compelling presentation materials for meetings and company initiatives.
Collaborate with administrative professionals and cross-functional teams to align on processes and ensure seamless support across the organization.
Exercise discretion and maintain confidentiality while handling sensitive information.

5+ years of experience as an Executive Assistant supporting multiple executives simultaneously.
Demonstrated ability to execute with limited direction; strong judgment in knowing when to decide independently vs. when to escalate.
Strong organizational and time management skills with the ability to prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in Google Apps, particularly Google Calendar, Google Docs, Google Sheets (bonus if proficient in ClickUp)
Demonstrated ability to manage complex calendars and coordinate executive travel logistics.
A proactive problem-solver with a high degree of attention to detail.

Executive Assistant

Key skills