Staff Accountant

Role Overview

• Process and record vendor invoices across multiple entities, ensuring proper approvals, accurate coding, and timely payment processing.
• Manage Accounts Payable communications by monitoring AP mailboxes and responding to vendor inquiries in a professional and timely manner.
• Maintain accurate general ledger coding using historical transactions, budgets, and supporting.
• Perform payroll-related reconciliations, including reviewing employee expense submissions and ensuring alignment with payroll processing and company policy.
• Assist with cost accounting activities by tracking, recording, and analyzing operational costs and accruals across entities.
• Reconcile bank accounts and record daily banking activity for multiple entities; assist in preparing weekly payment reports.
• Maintain accurate records of accrued expenses and ensure proper documentation and support for all entries.
• Prepare and post journal entries and perform balance sheet reconciliations as part of the monthly close process.
• Support month-end close by ensuring transactions are accurately recorded in the general ledger and by assisting with variance analysis as needed.
• Investigate and resolve internal and external inquiries related to vendor balances, account discrepancies, and transaction details.
• Maintain vendor master records within the accounting system to ensure accuracy and compliance with internal controls.
• Ensure adherence to internal controls, accounting policies, and financial procedures to safeguard company assets.
• Assist with financial reporting and coordination with external accounting firms for international entities when required.
• Provide support during annual audits by preparing requested schedules, documentation, and reconciliations.
• Maintain organized financial documentation in accordance with company policies and audit requirements.
• Participate in process improvements, ad-hoc analysis, and special projects to enhance accounting operations.

Requirements

• Bachelor's degree in accounting required.
• Solid understanding of accounts payable/general ledger systems, financial charts of accounts, and corporate accounting procedures.
• Self-motivated with a strong sense of ownership and a results-driven mindset.
• Able to work independently and collaboratively within a team environment.
• Strong multitasking skills with the ability to manage competing priorities.
• High attention to detail and accuracy.
• Excellent written and verbal English communication skills.
• Advanced Excel proficiency, including experience with VLOOKUP’s and PivotTables.
• Experience with Saga, NetSuite and Expensify is a plus.

Benefits

• No specific benefits were mentioned in the job description.