Senior Virtual Assistant

Role Overview

• Manage daily administrative tasks supporting leadership.
• Monitor and respond to emails and manage calendars.
• Coordinate internal communications, meetings, and documentation.
• Place stock orders, track deliveries, and maintain inventory records.
• Maintain organised digital filing systems, SOPs, and operational documentation.
• Conduct research on products, suppliers, and services as required.
• Assist with sourcing, screening, and shortlisting candidates.
• Coordinate interviews and hiring schedules.
• Conduct interviews when required and provide structured feedback.
• Support onboarding administration and documentation.
• Maintain training materials and onboarding resources.
• Manage social media posting schedules across platforms.
• Prepare captions, content, and schedule posts.
• Assist with email campaigns and client communications.
• Monitor engagement and escalate feedback or enquiries.
• Support onboarding and staff training coordination.
• Assist with internal communications and staff updates.
• Maintain HR administrative records including leave tracking and personnel files.

Requirements

• Minimum 3+ years experience as an Executive Assistant, Operations Assistant, or Senior Virtual Assistant.
• Excellent English communication skills (written and verbal).
• Experience supporting business owners or senior leaders.
• Strong organisational and time-management skills.
• Experience in recruitment coordination and candidate screening.
• Background in social media management or marketing support.
• Comfortable handling client communication and staff coordination.
• High level of professionalism, confidentiality, and attention to detail.