HR Technology Coordinator

Role Overview

• Assist in managing multiple client projects simultaneously
• Maintain project plans, timelines, status updates, and action logs
• Schedule and coordinate client meetings, internal meetings, and vendor calls
• Track deliverables and follow up with stakeholders on outstanding items
• Document meeting notes, decisions, and next steps
• Serve as a coordination point between consultants, clients, and vendor partners
• Ensure clear communication of project milestones, deliverables, and timelines
• Assist in preparing materials for client meetings and presentations
• Escalate project risks, delays, or issues to the HR Technology Consultant
• Maintain organized project documentation and client files
• Assist in preparing client reports, summaries, and project updates
• Track project progress and key milestones
• Support development of internal process documentation and templates
• Maintain meeting notes, project documentation, and collaboration materials using Microsoft OneNote
• Provide administrative support for consulting engagements and internal initiatives
• Organize project documentation, implementation materials, and client deliverables
• Coordinate calendars, meeting logistics, and follow-up communications
• Assist with preparation of reports, presentations, and workflow documentation
• Assist with documenting HR and payroll processes, including onboarding, benefits administration, and employee data management
• Support workflow documentation and process improvements within ADP
• Help organize system documentation, user guides, and configuration notes
• Maintain project documentation and process libraries using Microsoft OneNote

Requirements

• 2–5 years of experience in project coordination, HR operations, payroll, benefits administration, or professional services
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel and PowerPoint
• Experience administering ADP, including administrative functions, HRIS management, benefits administration, and workflow configuration (preferred)
• Experience using Microsoft OneNote for project documentation, meeting notes, and collaboration (preferred)
• Experience supporting consulting engagements or client-facing projects (preferred)
• Experience working within an HR consulting firm, benefits brokerage, or payroll services organization (preferred)
• Familiarity with project tracking tools (Smartsheet, Monday.com, Asana, etc.) (preferred)

Benefits

• Generous employee benefits package which includes a robust wellness program
• Employee Ownership Opportunities
• Career progression opportunity – the potential for growth within the company