AR/AP Associate

Role Overview

• The AP/ AR Associate will be responsible for administration and processing of invoices, and payments and monitoring the outflow of capital for the Company.
• Facilitate post-merger integration of accounts payable processes across MDpanel subsidiaries.
• Set up new vendors and maintain current and accurate vendor records within the accounting system, including W-9s, addresses, and other required information.
• Receives and verifies vendor invoices; confirms the validity of invoices with appropriate department lead.
• Facilitate payment of vendors, ACH, Checks and Wires, which may include verification of federal ID numbers, and resolve discrepancies and perform audits, if necessary.
• Collaborate with the Accounting Supervisor and Finance Manager on account reconciliations and expense analysis.
• Receives and verify expense reports; reconcile expenses and other financial reports with account balances and other office records as well as departments across MDpanel.
• Assists with accounting records keeping and ledgers by reconciling monthly statements and transactions.
• Management and administration of vendor invoices, contracts, and other related records.
• Assist in monthly and year close processes.
• Assist with accounts Payables and special projects, as necessary.
• Prepare annual 1099 filings and support year-end compliance activities.
• Receive and manage all Accounts Receivable and Finance mail.
• Organize Incoming AR/Finance mail, including payments and related correspondence.
• Apply incoming paper check payments to open Accounts Receivable items within the finance system.
• Match incoming paper correspondence to open AR records within the finance system.
• Prepare and deposit checks in accordance with established procedures.
• Scan and electronically archive payments and correspondence.
• Prepare and mail outgoing correspondence and payments as required.
• Other related duties as assigned.

Requirements

• 1 – 2 years Accounts payable experience
• Understanding of Accounts Payables implications across the Accounting and Finance Department
• Must be proficient in Microsoft Office or related programs
• Experience working within accounting software systems; NetSuite is preferred
• High school diploma required; Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification is desired, but not required
• Demonstrated ability to maintain discretion in handling confidential information.