Maintain and proactively manage calendars for multiple companies; adjust schedules in real time to accommodate shifting priorities without waiting for instructions.
Track CEO-led initiatives, push deadlines when necessary, flag bottlenecks, and ensure projects progress smoothly.
Serve as the primary point of contact for internal teams and external clients seeking the CEO; draft, screen, and initiate correspondence with clear escalation when needed.
Plan and confirm meetings, conferences, and travel; prepare agendas, collate materials, and take actionable minutes.
Compile reports, presentations, and briefs tailored to the CEO’s needs; identify gaps or inconsistencies before submission.
Identify inefficiencies in office workflows, suggest actionable solutions, and implement approved changes across multiple companies.
Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives, presenting actionable recommendations.
Handle urgent or unexpected tasks without supervision; escalate only when resolution is impossible.

1–2+ years supporting C-Suite executives with multi-company responsibilities.
Must work independently, prioritize competing demands, and take ownership of outcomes.
Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents.
Proven multitasking and time management; able to handle interruptions without losing focus.
Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time).
Proficient in Google Suite; quick learner of new tools and systems.
Critical thinking: ability to anticipate problems, make decisions, and provide solutions.

Executive Virtual Assistant

Key skills