Executive Assistant

Role Overview

• Manage and prioritize calendars for multiple senior R&D leaders, ensuring alignment with Office of the CMO priorities and strategic initiatives.
• Partner closely with the Director, CMO Office to coordinate executive scheduling, leadership meetings, and cross-functional touchpoints.
• Coordinate travel arrangements and logistics for meetings, off-sites, and key events.
• Serve as a primary point of contact for internal and external stakeholders, screening and prioritizing communications in alignment with leadership and CMO Office guidance.
• Assist in the preparation and organization of meeting materials, presentations, and other support documents, with opportunities to gain exposure to clinical research and drug development topics.
• Track and submit expense reports, manage purchase requisitions, and ensure compliance with company policies.
• Support the implementation of organizational policies, process improvements, and operational initiatives led by the Office of the CMO.
• Collaborate with the broader administrative team to share best practices, streamline workflows, and evolve processes in a scaling organization.
• Provide back-up executive assistant support across the Office of the CMO, including expense reconciliation, meeting coordination, and travel planning during absences or peak periods to ensure continuity of operations.
• Support special projects and ad hoc assignments as requested by the Director, CMO Office and R&D leadership, including initiatives related to clinical research and drug development.

Requirements

• Bachelor’s degree preferred plus 8 years of administrative experience supporting multiple leaders.
• Biotech experience preferred.
• Strong calendar management, meeting organization, and travel coordination skills.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, DocuSign, Zoom, and Slack.
• Excellent written and verbal communication skills, demonstrating professionalism and clarity.
• Self-starter with strong problem-solving skills, able to work independently and collaboratively.
• High level of discretion, maturity, and judgment in handling confidential information.
• Comfortable and effective in a fast-paced, high-performance environment.
• Interest in learning about clinical research and drug development, with exposure opportunities through supporting R&D

Benefits

• Vero Therapeutics Inc. is an equal-opportunity employer.
• Vera Therapeutics is committed to fair and equitable compensation practices and we strive to provide employees with total compensation packages that are market competitive.