Oversee strategic scheduling of Executive’s time by rationalising time so it is spent in the appropriate focus areas and intuitively understand when to respond on their behalf.
Create & manage a consistent, systematic process for Executive Leadership Team meetings, ensuring time is utilised efficiently.
Drive accountability by drafting prep materials and agendas in advance, recording notes, keeping meetings on track, and following up for the successful completion of action items.
Lead the management of the employee social events calendar in partnership with key stakeholders.
Office management of the Melbourne hub, and support to Sydney & Auckland as needed.
Booking staff travel and accommodation in line with the business travel policy.
Supporting the onboarding and off-boarding of staff alongside P&C and IT teams.
Assist with Melbourne resourcing by attending weekly resourcing WIPs, updating team allocations in Harvest, meeting invites and supporting the Resource Manager to ensure accuracy across schedules and national planning.
Build & maintain successful stakeholder relationships across the Global M+C Saatchi Group and with our client and industry partners.
Cost management for onsite events, all staff meetings, and parties.

3-4 years of experience in an Executive Assistant capacity, ideally from a creative/marketing agency.
Work Health and Safety training or experience.
Strong organisational, administrative and time management skills.
Strong ability to manage upwards, anticipate needs, and work autonomously during busy period.
Professional communication skills with experience preparing external communications on behalf of executives.
Great communicator and people manager with experience of linking the leadership team and the broader organisation.
A passion for activating brilliant cultural moments that bring staff together.
Knowledge of Melbourne’s best and client-appropriate venues is a big plus.

Executive Assistant

Key skills