Construction Project Manager

Role Overview

• Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job
• Code invoices and maintain accurate cost records throughout each project lifecycle
• Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking
• Manage change orders from initiation through documentation and approval
• Generate financial reports, cost forecasts, and variance summaries for ownership review
• Ensure field team members log time accurately to the correct jobs in QuickBooks Time
• Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records
• Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data
• Build accountability systems that reduce time tracking errors over time
• Maintain project schedules and rolling 3-week lookaheads for all active projects
• Coordinate work sequencing to minimize delays and keep field teams moving efficiently
• Track project progress against schedule and flag risks proactively to ownership
• Solicit bids and manage the subcontractor onboarding process
• Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements
• Manage subcontractor performance and communication throughout project execution
• Assist with bidding support, permit applications, utility coordination, and site setup logistics
• Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients
• Ensure all necessary documentation and approvals are in place before field work begins
• Maintain organized and up-to-date project file systems in Google Drive
• Track and manage RFIs, submittals, plan revisions, and change documentation
• Ensure all project records are complete, version-controlled, and easily retrievable
• Conduct daily coordination check-ins with field teams to monitor progress and resolve issues
• Track daily logs, material deliveries, and open items across all active projects
• Serve as the remote operational hub connecting field activity to documentation and financials
• Provide regular project updates to clients in a clear and professional manner
• Run client meetings and maintain strong, trust-based client relationships throughout the project
• Manage client expectations proactively, especially around schedule and budget changes
• Manage punch list creation, tracking, and completion at project closeout
• Coordinate closeout documentation including as-builts, warranties, and final lien releases
• Track and manage warranty obligations post-completion
• Build and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets
• Identify inefficiencies in current processes and develop practical solutions
• Create reusable systems that scale with company growth and reduce reliance on tribal knowledge
• Support insurance-related projects and maintain required documentation for claims and compliance
• Assist with estimating workflows and bid preparation as needed
• Learn and utilize Xactimate for insurance estimating — prior experience preferred

Requirements

• 4 to 8 or more years of construction project management or operations experience
• Hands-on QuickBooks job costing experience highly preferred
• Proficiency with QuickBooks Time or equivalent field time tracking platforms
• Advanced Excel and Google Sheets skills for budgeting, tracking, and reporting
• Strong organizational skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills for client and team-facing interactions
• Ability to hold field teams accountable to time, documentation, and process standards remotely.