Administrative Assistant

Role Overview

• Managing calendars and scheduling meetings (Outlook) including across multiple time zones
• Managing multiple governance calendars and scheduling meetings.
• Working with Directors and Executive Directors to finalize agendas and invitees.
• Managing calendars for 3 Executive Directors and 3 Directors as needed.
• Tracking software licenses for the IPA organization and managing PO’s as needed.
• Help coordinate annual Face to Face organization meetings
• Coordinate functional processes such as invoicing & purchase orders
• Coordinate local and international travel arrangements & preparing expense reports
• Maintaining department email distribution lists
• Timely Registration for conferences, congresses, seminars, and internal meetings
• Provide backup support to additional department admins

Requirements

• Associate’s degree and 2 years of relevant experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of relevant experience
• Helpful, can-do attitude with a solution-oriented approach
• Experienced and proficient with all current Amgen technologies and platforms
• Excellent written, verbal and presentation skills in communicating key business and critical information
• 5+ years of experience in an administrative support role supporting large teams at different levels
• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
• Exceptional at managing multiple calendars including coordination across multiple time zones
• Ability to prioritize projects of greater urgency and importance
• Bachelor’s degree

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
• group medical, dental and vision coverage
• life and disability insurance
• flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible.