Administrative Assistant

Role Overview

• Support Executive Assistant, Consulting with compiling and providing supporting materials for MedAxiom and other official meetings that involve the Care Transformation Team, including creating reports and PowerPoint presentations.
• Coordinates inquiries and responses to requests for appointments and meetings / maintains and updates team members’ calendars
• Handle routine correspondence, special projects, and telephone inquiries for the consulting unit.
• Assist the Care Transformation Team with special projects as needed -
• involving, but not limited to, simple data analysis and report preparation, internet research, database maintenance, table and chart creation.
• Provide Salesforce support for Member Services/Academy: create accounts, add contacts, create and run reports as requested.
• Manage monthly membership invoicing: run invoicing reports for member services and coordinate with accounting.
• Create and maintain membership folders within shared Client folders.
• Manage the MedAxiom listservs – posting questions as requested, creating and distributing weekly summaries, and saving summaries as resources on shared drive.
• Manage the upkeep and storage of all Member Services resources on shared drive and HubSpot.
• Maintain Monday boards for all Academy and Member Services projects, including the Monday pipeline board for prospective MedAxiom members.
• Track Academy statistics for webinars, courses, programs, and associated registrations.
• Provide Monthly Academy work hours to the Project Management team.

Requirements

• High school diploma or GED.
• 3 plus years of professional administrative experience, ideally supporting executives, executive office and/or board of organizations
• Experience managing and supporting multiple dynamic schedules
• Strong written and oral communication skills, with a high degree of interpersonal skills
• Excellent organizational skills, with keen attention to detail
• Able to independently judge situations and requests and act accordingly
• Able to handle multiple tasks with shifting priorities and meet deadlines
• Possesses strong computer skills (Microsoft Word, PowerPoint)
• Occasional travel to support CV Transforum Conferences (no more than 2 times per year)

Strongly Preferred Qualifications:

• Possesses computer skills (Salesforce, Excel, and SharePoint, Microsoft Outlook, OneNote, Monday.com)