Senior Administrative Assistant

Role Overview

• Provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above)
• Oversees office operations and ensures office activities comply with policies and procedures
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements
• Develops and maintains spreadsheets
• Initiates, processes and maintains records and invoices
• Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives
• Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s)
• Ensures manager is appropriately prepared for daily activities
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events
• Prepares charts and graphs for reports and presentations
• Reviews incoming correspondence and identifies items of special interest to manager or others
• Screens items that can be routinely handled and prepares appropriate responses
• Composes, edits and types correspondence, reports and manuscripts under minimal guidance
• May take dictation or transcribe from a machine
• Maintains various databases and/or spreadsheets
• Sets up and organizes filing systems
• Answers, screens and routes incoming telephone calls
• May supervise or direct the work of other administrative clerical/secretarial employees

Requirements

• A high school diploma or equivalent
• six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience
• Proficient with word processing, spreadsheet, and presentation software applications

Benefits

• Emory is an equal opportunity employer
• reasonable accommodations to qualified individuals with disabilities upon request