Accounts Payable Clerk, Admin

Role Overview

• Responsible for accounting and analyses of agencies centralized purchasing and inventory control systems.
• Oversite of agency cost flow analysis for the inventory control system.
• Partnering with the Purchasing Manager.
• Accurately enter and post all invoices into the accounting system.
• Process accounts payable checks and verify information in check register.
• File all accounts payable documentation.
• Process void checks and maintain back-up documentation.
• Research and resolve vendor and employee A/P issues.
• Follow up on all pre-payment backup documentation after payment has been made.
• Set-up new vendors including intake and processing.
• Other AP duties as needed.
• Vendor monthly statement reconciliation.
• Credit card statement reconciliation.
• Attend & participate in engagement team meetings as requested and communicate effectively with clients and staff in other areas.
• Maintain confidentiality of client, employee and agency information in accordance with federal and state laws and funder requirements.
• Ensure compliance with program/department, agency and/or funder requirements, as well as, SMOC policies & procedures.
• Other duties as assigned.

Requirements

• Associates Degree in Accounting or equivalent work experience.
• Minimum 2 years of accounting experience with contract billing and journal entries.
• Strong organizational and planning skills.
• Ability to multi-task in a fast-paced environment.
• Sensitivity to low income individuals.
• Excellent verbal and written skills.
• Proficiency in computer applications such as Microsoft Office, including Excel, ADP Workforce now a plus as well as experience in other accounting software packages.

Benefits

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.