Executive Administrative Assistant

Role Overview

• Manage, prioritize and complete tasks for 2 senior level executives and their organizational needs
• Transcribe, type, format, and proofread a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs
• Coordination of internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
• Manage the appointments and schedules of applicable staff
• Complete expense reconciliation accurately and timely for leaders supported
• Operate within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing while under minimal direction
• Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion

Requirements

• 5+ years of administrative experience directly supporting multiple senior level leaders
• Proven experience in coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes as needed
• Proficient in Microsoft Outlook, Word, and PowerPoint to include office suite of technology
• Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows
• Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor, in all interactions with internal and external stakeholders
• Models confident, effective communication and consistently represent the organization’s values and standards
• Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, while consistently handling sensitive information with discretion and maintaining confidentiality in all professional matters
• Demonstrates the ability to balance multiple initiatives and effectively prioritize workload, while maintaining flexibility to support urgent business needs and requests, including availability during nights and weekends as required
• Must be located in a Humana Hub location (locations listed on posting) with the ability to work 2 days in office as a hybrid office Associate

Benefits

• Health benefits effective day 1
• Paid time off, holidays, volunteer time and jury duty pay
• Recognition pay
• 401(k) retirement savings plan with employer match
• Tuition assistance
• Scholarships for eligible dependents
• Parental and caregiver leave
• Employee charity matching program
• Network Resource Groups (NRGs)
• Career development opportunities