Payroll Operations Specialist

Role Overview

• Process and audit payroll for multi-state employee populations, ensuring accuracy and timeliness in accordance with FLSA requirements
• Manage employee compensation records, including new hires, terminations, pay adjustments, and status changes
• Coordinate withholding setup and maintenance in alignment with employee elections and regulatory requirements
• Establish and maintain employer-level registrations and accounts required for payroll processing and wage reporting across multiple states
• Support unemployment account management, including claims response, documentation tracking, and agency coordination
• Partner with HR to ensure accurate classification of employees and contractors in compliance with Department of Labor (DOL) guidelines
• Maintain payroll records in accordance with HIPAA and 42 CFR Part 2 confidentiality standards, where applicable
• Reconcile payroll discrepancies and conduct routine audits to ensure data integrity and compliance readiness
• Support HRIS onboarding and system transitions, including data validation across platforms such as Rippling, BambooHR, Gusto, and OnPay
• Collaborate with internal stakeholders to support reporting, audits, and continuous process improvement initiatives

Requirements

• Strong attention to detail and ability to manage sensitive and confidential information
• Ability to interpret and apply policies related to compensation, withholding, and unemployment processes
• Proficiency in payroll systems and Microsoft Office applications
• Strong organizational skills and ability to manage competing priorities in a deadline-driven environment
• Ability to work full-time in a remote environment (state-specific requirements may apply)
• Experience in payroll operations, HR administration, or a related field
• Demonstrated competencies in data accuracy, compliance, and process improvement
• Knowledge of wage and hour compliance, withholding coordination, unemployment account management, and multi-state employer account setup requirements
• Ability to maintain confidentiality and comply with HIPAA and applicable regulatory standards.

Benefits

• Paid time off
• Paid holidays.
• Fully remote work arrangement.
• Health Insurance
• Supportive leadership structure with clear expectations, escalation pathways, and role boundaries.