Project Coordinator

Role Overview

• Scheduling and coordinating project meetings
• Taking clear, accurate meeting minutes and distributing them promptly to relevant stakeholders
• Tracking and monitoring key project milestones and progress
• Proactively flagging potential risks, delays, or blockers to ensure smooth delivery
• Acting as the primary point of contact for clients regarding project status, updates, documentation, and requests
• Managing client expectations with clear, regular, and transparent communication
• Assisting with the allocation and tracking of internal resources, including IT engineers and technical specialists
• Liaising with third-party vendors to coordinate service delivery and maintain strong working relationships
• Working closely with technical support, infrastructure teams, and other departments to ensure timely delivery of services and project components
• Identifying opportunities to enhance project workflows, documentation, and management processes to improve efficiency and client satisfaction

Requirements

• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Confidence using Microsoft 365 (Outlook, Teams, SharePoint, Excel)
• A proactive approach to problem-solving and risk mitigation
• Experience coordinating projects—ideally within an IT or technical environment
• The ability to stay calm under pressure and keep projects moving

Benefits

• 25 days’ holiday plus bank holidays, plus your birthday off , on us
• The option to reduce your hours for more time off (buying more holiday time)
• Kudos rewards to celebrate those who go the extra mile
• Referral bonuses when you introduce new clients or team members
• Life assurance for peace of mind
• Cashback on everyday healthcare (including dental and physio) via Healthshield health cash plan
• Company pension scheme
• Discounts on retail, leisure, and more with the PKF Smith Cooper Rewards Scheme