Executive Assistant to CEO, COO

Role Overview

• Provide high-level executive support to the CEO and COO, ensuring alignment of priorities, efficient use of time, and seamless day-to-day execution.
• Own complex calendar management across business and personal commitments, proactively resolving conflicts and ensuring focus on the highest-value activities.
• Coordinate all travel logistics, including scheduling, itineraries, and real-time adjustments, ensuring smooth and efficient execution.
• Prepare executives for meetings by organizing materials, providing context, and tracking follow-ups to ensure accountability.
• Support leadership cadence by managing meeting schedules, capturing notes, tracking action items, and ensuring nothing falls through the cracks.
• Coordinate recruiting logistics, including interview scheduling, candidate communication, and support for Super Day processes, ensuring a high-quality candidate experience.
• Assist in the coordination of firm events, team gatherings, and client hosting, contributing to a strong internal culture and professional external presence.
• Provide personal support to the CEO and COO, including coordination of family schedules, activities, and personal logistics, ensuring seamless integration with professional commitments.
• Handle ad hoc requests, research, and special projects with a high level of ownership, discretion, and execution.

Requirements

• 5–10+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational skills with strong attention to detail.
• Strong written and verbal communication skills, with a polished and professional presence.
• Proven ability to manage multiple priorities and operate with urgency and accuracy.
• High level of discretion and ability to handle confidential information.
• Confidence managing up, asking questions, and pushing back when appropriate.
• Proactive mindset with strong problem-solving ability and follow-through.