Support Proposal Managers in preparing compelling, client-focused bids.
Assist with proposal schedules, maintaining proposal documentation, coordinating inputs, and supporting compliance reviews.
Incorporate AI-assisted tools and workflows into proposal activities to improve efficiency.
Monitor proposal-related communications across Microsoft Teams, email, and proposal workspaces.
Track action items and ensure follow-up with contributors and stakeholders.
Assist with maintaining proposal templates, style guides, and standardized materials to support consistent proposal development.
Continuously develop proposal management and writing skills through hands-on participation in active proposal efforts.

Bachelor’s degree or equivalent experience.
Strong attention to detail.
Strong organizational and document management skills with the ability to track multiple tasks and deadlines simultaneously.
Ability to manage competing priorities and work effectively under deadline-driven environments.
Excellent written and verbal communication skills.
Strong editorial and proofreading skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Adobe Acrobat and SharePoint.
Willingness and ability to learn and incorporate AI-assisted tools into day-to-day work activities.
Ability to work independently while collaborating effectively with cross-functional teams.
Legal authorization to work in the U.S.

Aptive provides training and mentorship on proposal processes, tools, and best practices.
Flexible work arrangements.

Proposal Coordinator

Key skills