function as the executive’s second brain — ensuring that no task, deadline, or follow-up falls through the cracks
Attend all meetings alongside the executive, acting as a real-time note-taker and capturing clear action items, deadlines, and responsibilities
Support during property walkthroughs, documenting observations, tasks, and required follow-ups in real time
Take full ownership of tracking and managing hundreds of small but critical tasks, ensuring nothing is missed or delayed
Proactively follow up with internal teams and external stakeholders to ensure all action items are completed on time
Act as a “chaser” on behalf of the executive, holding others accountable and ensuring deadlines are met
Maintain a clear and organized system to track priorities, deadlines, and outstanding items
Regularly remind and align the executive on priorities, deadlines, and next steps
Support email and calendar management, ensuring efficient scheduling and communication flow
Assist with administrative and operational tasks as assigned
Bring structure, urgency, and clarity to a fast-moving, detail-heavy environment.

2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
Proven ability to act as a highly organized task manager, handling multiple priorities simultaneously
Strong experience with follow-ups, deadline tracking, and accountability across multiple stakeholders
Ability to understand urgency and prioritize effectively in a fast-paced environment
Excellent note-taking skills — able to translate conversations into clear, actionable tasks
Strong written and verbal communication skills in English
High attention to detail and strong sense of ownership
Comfortable working in real-time with leadership (meetings, walkthroughs, ongoing coordination)
Experience with calendar and email management
Proactive mindset — you don’t wait to be told, you anticipate and act
Reliable internet, professional workspace, and full-time availability

Executive Assistant – Property Management

Key skills