Key skills
Kong
About this role
Role Overview
- Support the Manager in delivering company secretarial and corporate governance services
- Prepare and file annual returns, business registrations, and statutory forms
- Maintain statutory books and records
- Monitor compliance deadlines and ensure timely filings
- Prepare and circulate board resolutions, minutes, and written resolutions
- Serve as a day-to-day contact for assigned clients on company secretarial matters
- Coordinate with clients' in-house legal and finance teams on corporate actions and transactions
- Support onboarding of new clients, including company incorporations and KYC/due diligence processes
- Assist with incorporation and dissolution of companies
- Support corporate restructuring, share transfers, changes of directors/officers, and amendments to constitutional documents
- Handle registration and updates of charges
- Coordinate with external parties as needed
- Assist in preparing payment proposals and engagement letters
- Monitor WIP, follow-up on outstanding invoices and payment collection
- Supervise and guide junior staff and the Admin Assistant
- Review work output for accuracy and completeness
- Assist in developing workflows and standard operating procedures
Requirements
- Minimum 5-10 years in company secretarial / corporate services
- ICSA / CGI qualified or equivalent (or near completion) preferred
- Knowledge of Hong Kong Companies Ordinance, overseas jurisdictions (BVI, Cayman, Singapore, China etc.) an advantage
- Strong attention to detail, ability to manage multiple clients and deadlines
- Fluent in English; Cantonese and/or Mandarin preferred
- Proficiency in company secretarial software (e.g., ViewPoint)
Benefits
- Annual success-sharing bonuses or commission plans based on individual performance
- Competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more
- Support for colleagues with disabilities.