Administrative Assistant

Role Overview

• Provides administrative support specifically for HR department, Director of Operations and Executive Director.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits programmatic and other reports associated with ACPE’s primary business.
• Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
• Prepare materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements for Executive Director.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.

Requirements

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

Benefits

• Health and Safety Information Not Applicable