Manage end-to-end A/R processes, including payment posting, reconciliation, invoice tracking, and resolving discrepancies.
Work closely with the Accounting Manager to ensure accurate financial records and timely processing of all receivables.
Accurately post daily payment activity across multiple entities.
Prepare and apply remittances to appropriate customer accounts.
Reconcile invoice activity against customer records on a weekly basis.
Record, verify, and post incoming payments.
Investigate and resolve payment discrepancies and unauthorized deductions.
Reconcile payments against bank deposits and financial records.
Access and manage customer portals to track unpaid or unresolved invoices.
Collaborate with internal teams to resolve invoicing or documentation issues.
Generate and maintain A/R aging reports.
Provide insights and updates to the Accounting Manager as needed.
Ensure all records are accurate and up to date.
Assist with manual invoicing and follow-ups when required.
Support monthly financial close processes.
Handle additional accounting or administrative tasks as assigned.

Minimum 3+ years of experience in Accounts Receivable or similar accounting role
Strong proficiency in Microsoft Excel (advanced level required)
Experience with accounting systems and customer billing portals
Solid understanding of A/R processes, reconciliation, and payment applications
High attention to detail and accuracy
Strong organizational and time management skills
Analytical mindset with problem-solving ability
Effective written and verbal communication
Professional, courteous, and client-focused approach
Ability to manage multiple tasks and meet deadlines
Self-starter with the ability to work independently.

Accounts Receivable Virtual Assistant

Key skills