Executive Assistant – Program Manager

Role Overview

• Manage complex and frequently changing calendaring and scheduling requirements; preempting and triaging competing incoming demands to ensure the executive’s time is aligned with business priorities.
• Orchestrate end-to-end domestic and international travel arrangements, including itineraries, visas, and logistics.
• Act as a bridge between the VP and other teams, including the global public affairs team, international legal teams, and external stakeholders.
• Manage expense processing, budget tracking, and ensure timely completion of key operational deliverables.
• Independently lead the planning and execution of large-scale internal and external events, including leadership offsites, policy conferences, and team summits. This includes content curation, logistics, and vendor management.
• Support specific aspects of public policy programs from concept to completion. You will be responsible for defining timelines, managing independent workstreams, and ensuring high-quality output that aligns with our public policy goals.
• Produce professional deliverables such as program briefs, post-event reports, and presentation materials. You will be expected to synthesize information and create outputs that assist in our policy advocacy and narrative-building efforts.
• Work collaboratively with business leaders and corporate affairs teams to ensure that program objectives align with our broader mission and address crucial issues affecting our customers and investments.

Requirements

• 12+ years of experience as an Executive Assistant / Program Manager reporting to a CXO / Managing Director / Head of Department, preferably within a fast-paced multinational, large Indian corporate, or a professional services firm.
• Bachelor’s degree in Commerce, Economics, Arts, Political Science, Public Administration, Communications, or a related field.
• Demonstrated ability to manage projects and events independently, with a track record of delivering successful outcomes on time and within budget.
• Excellent verbal and written English communication skills, with the ability to draft professional correspondence and program materials.
• Advanced proficiency in the Google Suite (Docs, Sheets, Slides) or Microsoft Suite (Word, Excel, PowerPoint, and SharePoint)