Manage multiple executive schedules, identifying friction points, conflicts, and opportunities to improve time management
Collaborate across the Office Operations, IT, Legal, Finance, Employee Experience, and other enablement functions to execute organizational priorities, support client visits and key onsites, and suggest and implement process improvements.
Work both independently and interdependently and navigate shifting priorities as needed.
Support your Executive’s initiatives and goals by tracking progress, coordinating logistics, corresponding with stakeholders, and unblocking areas of ambiguity.
Create travel arrangements, itineraries, and monthly expense reports.
Become a trusted member of the team and advisor to your executive, handling confidential information with care and discretion.
Identify the need beneath the ask– anticipate issues, understand priorities, and align expectations with your Executive on a regular basis.

Bachelor Degree in Executive Secretariat, Business Administration or related field;
4 years with executive administrative experience, supporting C-Levels;
Fluent English and Portuguese skills
including written, verbal, and presentation;
Proficiency with G-Suite (including Google Calendars) and Office 365 software.
Proactive, helpful, can-do attitude.
Feel comfortable managing multiple priorities and ambiguity.
Ability to function well in a fast-paced environment.

Executive Administrative Assistant

Key skills