Administrative Assistant

Role Overview

• Provide support and follow-up to business centre managers and other managers with agendas, phone calls, email and mail.
• Coordinate the preparation and distribution of various files to the management and coordinating committees, as well as to any other committees.
• Organize and attend a variety of meetings, such as management committee meetings.
• Record meeting minutes and follow up as required.
• Assist in planning logistics for a variety of events, including team and committee meetings, training seminars, teleconferences, travel and PR activities.
• Support internal and external communications initiatives for the business centre, such as staff meetings and marketing or promotional activities (e.g., donations and sponsorships).
• Perform a variety of administrative tasks related to internal management (e.g., sales tracking, dashboards, expense monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management).
• Manage documents and maintain files for the business centre as a whole (e.g., filing, purging and archiving) in accordance with applicable practices and policies.
• Perform a variety of secretarial duties including drafting, formatting, updating, creating, assembling and editing documents for the business centre as a whole.
• Assist the business centre manager and other managers with research, procedural and IT-related tasks.

Requirements

• Trade school diploma or equivalent in a related field
• Minimum of three years of relevant experience
• Knowledge of French is required
• Impeccable French spelling and grammar
• Understanding of the philosophy and operations of a financial services cooperative
• Knowledge of service standards
• Familiarity with the business centre budget system

Benefits

• Competitive salary and annual bonus
• Four weeks of flexible vacation beginning in the first year
• Defined benefit pension plan that provides predictable, stable income in retirement
• Group insurance including telemedicine
• Reimbursement for health and wellness expenses and telework equipment