Talent Acquisition Operations Associate

Role Overview

• Manage and maintain the Applicant Tracking System (ATS), ensuring data accuracy and compliance.
• Coordinate interviews, assessments, and candidate communications.
• Prepare job postings and ensure consistent employer branding across platforms.
• Produce weekly and monthly recruitment reports (pipeline, time-to-hire, source effectiveness).
• Support hiring managers with system training, process guidance, and best practice recruitment behaviours.
• Conduct initial CV screening for junior and high-volume roles.
• Identify opportunities to streamline recruitment workflows.
• Support the implementation of new tools, systems, and processes.
• Maintain documentation, guides, and training materials for hiring managers.
• Act as the first point of contact for candidates, ensuring timely communication.
• Provide a smooth, professional, and inclusive candidate journey.
• Gather candidate feedback and support continuous improvement initiatives.
• Support the wider People & Culture team with employer branding initiatives, such as the maintenance of our careers page and social media channels.
• Design and deliver a structured Graduate Recruitment Programme.
• Build relationships with universities, student groups, and early career networks.
• Coordinate assessment centres, internship programmes, and onboarding for graduates.
• Coordinate with the marketing function to produce materials and campaigns targeting early career talent.

Requirements

• Some experience in recruitment coordination, HR administration, or early career hiring (inhouse or agency) preferrable.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent communication and stakeholder management skills.
• High attention to detail and commitment to data accuracy.
• Familiarity with ATS platforms and recruitment systems.
• Interest in employer branding, early career development, or talent marketing.
• A collaborative approach to working with others and committed to an inclusive environment.
• Exceptional communication, and interpersonal skills with the ability to work at pace and thrive in a fast-paced environment.
• A true team player with a winning mentality and strong work ethic committed to continuous improvement and high performance.
• Adaptable, tenacious and flexible who can perform under pressure.

Benefits

• 25 days’ annual leave, plus bank holidays and an extra day off for your birthday!
• Holiday loyalty scheme.
• Life Insurance.
• Work abroad scheme.
• Enrolment into our pension scheme, which we offer via a salary exchange scheme.
• Access to a financial education, planning and coaching platform.
• Membership with Healthcare platform, which offers cash back on healthcare focused on dental, optical & physio, plus access to stress helplines, a virtual GP and more.
• Salary exchange nursery fees.
• Enhanced parental leave.
• Cycle to work.
• Benefit from IFX’s Season Ticket Loan scheme, offering and interest free loan for travelling into and within London.
• Participation in the IFX annual discretionary bonus scheme (eligible after probation).
• Career development and progression tools.
• Company events – Sporting events, pub nights, seasonal parties, socials.