Manage and monitor the executive inbox, triaging emails based on priority and urgency.
Identify key actions and ensure important items are surfaced and addressed promptly.
Support the management of the founder’s time through effective inbox and task coordination.
Work closely with the founder, maintaining regular communication and alignment on priorities.
Engage in verbal communication as a primary working style, supporting a fast-paced, discussion-driven environment.
Compile and prepare reports using data from CRM and accounting systems (e.g., sales and performance reports).
Collate, organise, and present business data in a clear and structured format.
Provide general administrative support, including ad hoc tasks as required across the business.
Assist with data entry and maintain organised records across systems.
Perform basic bookkeeping tasks, including invoice entry and simple accounts administration.
Support light financial processes such as reviewing invoices or preparing items for payment (non-complex).
Assist with internal coordination and operational support across a small, multi-functional team.
Gradually take on additional responsibilities as familiarity with the business increases.
Support future tasks such as quote preparation and other commercial administrative activities as the role evolves.
Perform other role-specific duties as they arise.

Bachelor’s degree in Business Administration, Accounting, or a related field.
2–5 years of experience in an Executive Assistant, Administrative, or similar support role.
Exposure to basic bookkeeping tasks (e.g., invoice entry, simple accounts support).
Strong experience managing inboxes and performing email triage for senior stakeholders.
Proven ability to prioritise tasks, manage competing demands, and organise workloads effectively.
Comfortable working closely with a founder or senior decision-maker in a dynamic environment.
Strong verbal and written communication skills, with confidence in direct communication styles.
Experience working with CRM and accounting systems (or ability to learn quickly).
Basic reporting and data handling capability, with strong attention to accuracy and structure.
High attention to detail and strong organisational skills.
Ability to operate independently and take initiative in managing responsibilities.
Comfortable working in a small team environment where roles may overlap.
Experience in a product-based, medical, or disability-related business is advantageous.
Familiarity with sales reporting or commercial data is desirable.
Exposure to quote preparation or sales administration processes is a plus.

Work from home
Mon
Fri: 8:00 AM – 5:00 PM AEST/AEDT (adjustments will be made for daylight saving time)
HMO with 2 free dependents and medical reimbursements
Government-mandated benefits
Work from home allowances
Opportunities to work with leading companies in Australia and beyond
Training programmes for career development
Engaging company outings, team activities and wellness sessions
Supportive, inclusive culture
Dedicated managers focused on your growth and success

Executive Assistant – Day Shift

Key skills