Marketing Coordinator

Role Overview

• Provide high-level administrative support to the VP of Marketing, including meeting coordination, travel arrangements, and expense reporting
• Act as a trusted administrative partner, managing priorities, anticipating needs, and ensuring the VP of Marketing is prepared for internal and external meetings
• Coordinate meeting logistics, agendas, materials, and follow-ups for leadership, agency, and cross-functional marketing meetings
• Support development and refinement of presentations, pre-reads, and executive-ready materials
• Coordinate CDAs, consulting agreements, SOWs, POs in partnership with Legal and Finance
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment
• Serve as a marketing coordinator supporting the planning and execution of marketing initiatives and key deliverables
• Partner with Finance to support brand budget tracking, invoice processing, and spend visibility
• Assist with the organization and maintenance of marketing assets, templates, and files (e.g., SharePoint or other content management tools)
• Coordinate with external agencies, vendors, and consultants to support marketing programs and initiatives
• Support logistics and execution for commercial meetings, internal communications, and cross-functional updates
• Help plan and execute engaging, well-organized Marketing and cross-functional team update meetings that build alignment, momentum, and connection
• Serve as a key administrative and operational user for Marketing systems and tools (e.g., SharePoint, project tracking tools, or content platforms as applicable)
• Support onboarding and training logistics for new Marketing team members
• Help establish and maintain organized, scalable processes to support a growing Marketing organization
• Act as a flexible resource across Marketing projects as priorities evolve

Requirements

• 10+ years of experience in an administrative support, marketing coordination, or hybrid role
• Experience in life sciences, biotech, or a regulated environment is preferred
• Demonstrated experience supporting senior leaders with complex scheduling and administrative needs
• Interest in marketing and commercial coordination, and execution; prior exposure to marketing, communications, or commercial teams is a plus
• Exceptional organizational skills with the ability to manage multiple priorities in a dynamic, fast-paced environment
• Proactive, anticipatory mindset and ability to follow through with urgency and accountability
• High energy, positive attitude, and a true roll-up-your-sleeves mentality
• Ability to build trusted working relationships across all levels of the organization
• Excellent judgment, discretion, and professionalism when handling confidential information

Benefits

• Standard Company benefits including medical, dental, vision, time off and 401K
• Participating in Mineralys incentive plans contingent on achievement of personal and company performance