Chief of Staff – Execution, Strategic Operations

Role Overview

• Act as an extension of the CEO across strategic and operational initiatives.
• Serve as a proxy for the CEO in meetings when needed—capturing decisions, clarifying direction, and driving alignment.
• Translate high‑level priorities and directives into structured execution plans with clear owners, timelines, and success metrics.
• Drive accountability across the leadership team by tracking commitments, deliverables, and follow‑through.
• Own and manage the company’s operating cadence, including leadership meetings, agendas, action items, OKR tracking, and follow‑ups.
• Lead and structure cross‑functional initiatives such as process improvements, change initiatives, and internal operating improvements.
• Identify execution bottlenecks and proactively resolve issues before they impact outcomes.
• Track and coordinate organization‑wide initiatives, ensuring progress remains on schedule.
• Build scalable systems, frameworks, and workflows to support growth in a private‑equity‑backed environment.
• Support preparation of board materials, quarterly updates, executive reporting, and strategic summaries.
• Maintain visibility across priority initiatives and provide concise status updates to the CEO.
• Manage complex, multi‑time‑zone calendars with a strong emphasis on priority management and decision leverage.
• Coordinate global travel logistics, itineraries, and briefing materials.
• Act as a gatekeeper for the CEO, filtering information, managing inbound requests, and protecting focus and time.
• Support expense reporting, documentation management, and selected administrative tasks for the CEO and senior leadership team.
• Draft clear, structured executive communications, internal updates, and initiative summaries.
• Maintain highly organized documentation and decision records to ensure continuity and transparency.
• Prepare concise briefings, written summaries, and decision support materials for executive use.

Requirements

• 3–5+ years of experience in a Chief of Staff, Executive Assistant (strategic), Program Manager, or senior operations role.
• Demonstrated ability to drive execution, manage projects, and enforce accountability at senior levels.
• Strong written and verbal communication skills; clarity and structure are critical.
• Comfortable influencing without authority and navigating ambiguity.
• Proven ability to prioritize under pressure and adapt quickly in dynamic environments.
• High level of discretion and sound judgment when handling confidential and sensitive information.
• Proficiency in Microsoft Word, Excel, and PowerPoint; quick to adopt new tools and systems.
• Experience in high‑growth, private‑equity‑backed, or scaling environments preferred.
• Mindset matters more than pedigree: resilience, ownership, bias‑to‑action, and follow‑through are essential.

Benefits

• Company‑issued secured laptop and equipment provided