Bookkeeper

Role Overview

• Manage and coordinate the director's calendar, appointments, and meetings across multiple clinic locations
• Arrange travel bookings, including flights, accommodations, and itineraries
• Handle email management, inbox triage, and correspondence on behalf of the director
• Communicate with clinic admin staff, suppliers, property managers, and other stakeholders as the director's point of contact
• Coordinate with external professionals including accountant, lawyer, and financial planner
• Organise and manage files within Google Drive (individual professional email and workspace provided)
• Prepare reports and summaries as requested (financial, operational, or ad hoc)
• Expense categorisation and credit card reconciliation
• Take on additional tasks and projects as directed — the scope of this role will evolve with the business
• Maintain accurate financial records across multiple entities using Xero, including inter-entity and director loans
• Reconcile bank and credit card transactions
• Manage accounts payable and receivable
• Prepare basic financial reports and assist with month-end processes
• Coordinate with external accountants when required

Requirements

• Proven experience as a Virtual Assistant, Bookkeeper, or in a similar role
• Strong working knowledge of Xero (required)
• Experience supporting business owners or executives is highly preferred
• Excellent organizational and time management skills
• Strong written and verbal English communication skills
• High level of attention to detail and accuracy
• Ability to manage multiple tasks and work independently
• Experience with AI tools is a plus

Preferred (Nice to Have):

• Experience working with Australian clients or businesses
• Familiarity with multiple-entity bookkeeping
• Background in healthcare, dental, or professional services industries

Benefits

• This is a remote role that will be set up as an independent contractor engagement.
• To ensure alignment and transparency, successful candidates will be expected to:
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)
• Have reliable internet access, technology and backup options