Operations Coordinator

Role Overview

• Own the scheduling and coordination of supplier and partner meetings, ensuring all sessions are prepared with relevant context and materials
• Track action items, follow up on tasks, and ensure timely completion of meeting-related deliverables
• Maintain and organize data within HubSpot, ensuring accurate records of supplier status, onboarding progress, and communications
• Oversee the onboarding process for new suppliers, ensuring all required documentation and product details are collected and organized
• Support order processing from placement through fulfillment
• Track and organize internal action items, ensuring tasks and projects are completed on time
• Organize and maintain internal documentation, agreements, and shared files

Requirements

• 2–5 years of experience in operations, project coordination, or client services
• Experience working in a startup or high-growth environment (preferred)
• Familiarity with supply chain processes or logistics (preferred)
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with tools such as HubSpot, Google Workspace, and similar systems

Benefits

• Fully Remote (Work from Home)
• Flexible work arrangements