Manage complex interview schedules involving executives, agencies, and candidates, balancing multiple searches at once.
Whether it’s arranging virtual or onsite interviews, setting up interview packages, or coordinating logistics across partners, you ensure everything runs smoothly and professionally.
Responsible for maintaining accurate electronic records for executive searches.
From the start of each search, you create and organize digital files in shared drives to ensure all documents are stored correctly and easy to access.
Keep records up to date by tracking candidates who have been contacted, maintaining current candidate status lists, and ensuring requisition information reflects real‑time progress.
Handle the administrative coordination of meetings, gather candidate materials and documentation, and ensure everything is properly filed and available when needed.
Track placements and displacement timelines carefully, ensuring searches move forward within required service standards and expected timeframes.
Bring professionalism, discretion, and calm while working with confidential information, communicating with senior leaders, and interacting with candidates.

Considerable experience in a Talent Acquisition or Executive Search supporting end‑to‑end administrative and coordination support for complex searches.
Experience supporting executive/senior leadership recruitment, including scheduling high‑level interviews, coordinating logistics, and supporting multiple search processes simultaneously.
Exceptional attention to detail with well‑developed skills in document management, record‑keeping, and maintaining accurate recruitment files and tracking tools.
High level of professionalism, discretion, and sound judgment when handling confidential executive and candidate information.
Strong customer service orientation, with the ability to communicate effectively and confidently with executive‑level stakeholders, candidates, and external partners.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience working with HRIS and Applicant Tracking Systems (e.g., SAP, SuccessFactors or similar), along with virtual meeting platforms.
Demonstrated flexibility and adaptability, with the ability to respond quickly to time‑sensitive executive recruitment needs.
Commitment to equity, diversity, inclusion, and reconciliation and to supporting fair, consistent, and inclusive executive hiring practices.

Talent Acquisition Representative, Executive Search

Key skills