Executive Assistant

Role Overview

• Provide direct administrative and project management support to the Vice President, Customer Experience & Operations Enablement, and may provide minimal team support.
• Broad responsibilities include creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, schedules, tracking action items, managing calendars, making travel arrangements, planning and executing meetings and managing expense reports.
• Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly.
• Maintain calendars in a timely and logical manner; proactively manage coordination of work to avoid conflicts.
• Keep leadership apprised on the status of major projects, after meeting action item reports, assignments, and general operations.
• Creates basic spreadsheets and org chart updates, PowerPoint presentations for visual representations for distribution.
• Support with organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc.
• Act as an important part of the leadership team through project support and initiating communications.
• Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology.
• Leverage technology and best practices to facilitate the effectiveness of the leadership team.
• Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cigna’s booking tool. Requires 100% accuracy of travel itineraries and reservations.
• Accurate submission of expense reports for all travel and expenses in a timely manner.
• May attend meetings and take notes as requested.

Requirements

• High school diploma or GED required.
• Bachelor's degree preferred
• 5+ years previous Executive Assistant experience directly supporting executive level leadership required
• Project management skills
• Advanced-level expertise with the full MS Office Suite with demonstrated ability to produce executive level documents in PowerPoint, Excel and Word
• Ability to not just handle “today”, but critical intuitive ability to anticipate future needs and act proactively
• Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity
• Must be comfortable operating in a fast-paced environment
• Excellent communication (oral and written), organization, and interpersonal skills, and the ability to interact positively with all levels within the organization.
• Self-starter with ability to work independently, remain focused and execute work with minimal supervision
• Meeting and event planning skills
• Demonstrated spreadsheet tracking/analysis skills preferred
• Ability to multi-task, meet deadlines and prioritize work accordingly
• Ability to navigate within a matrixed organization with a high degree of professionalism.

Benefits

• Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs.
• 401(k)
• Company paid life insurance
• Tuition reimbursement
• Minimum of 18 days of paid time off per year
• Paid holidays.
• Eligible to participate in an annual bonus plan.