Executive Assistant

Role Overview

• Full ownership of the Founder's calendar across multiple timezones.
• Proactive prioritization, conflict resolution, and protection of focus blocks
• Pre-meeting briefs: agenda, attendee background, prior context, talking points
• Post-meeting follow-ups, action items, and accountability tracking
• First-line filter for inbound investor, partner, customer, and vendor inquiries
• Maintain a structured CRM of contacts, conversations, and follow-up cadences
• Track the status of every active customer Proof-of-Concept (POC) and enterprise pilot end-to-end — from kickoff to conversion
• Maintain a single source of truth for POC status: current stage, owner on our side, customer stakeholders, success criteria, deadlines, blockers, and next steps
• Run weekly POC reviews with the Founder — flag stalled deals, missed deadlines, and items requiring his direct intervention
• Drive follow-ups with customer technical teams, procurement, and decision-makers so nothing slips through the cracks
• Coordinate handoffs between Founder, technical team, and customer to keep momentum
• Track commitments made during sales calls (deliverables, demos, technical answers) and ensure they are honored on time
• Prepare POC status summaries for the Founder ahead of key customer touchpoints
• End-to-end travel planning: flights, hotels, ground transport, visas (UAE, KSA, Qatar, EU, Schengen)
• Itinerary building around customer meetings, conferences (LEAP, GITEX, etc.), and investor trips
• Real-time travel support during disruptions
• Coordinate executive meetings, board sessions, and investor updates
• Prepare materials, decks, and read-aheads in advance
• Manage Founder's presence at industry events and conferences across GCC
• Track all incoming contracts (NDAs, MSAs, DPAs, vendor agreements)
• Coordinate with external legal counsel for review and turnaround
• Maintain a contract registry with renewal dates, key terms, and obligations
• Manage recurring company rhythms: leadership meetings, all-hands, quarterly reviews
• Support hiring logistics: interview scheduling, candidate communications, offer coordination
• Ad-hoc research projects: vendor selection, market research, competitive intelligence
• Personal admin for the Founder when it intersects with work efficiency (visa renewals, banking logistics, etc.)
• Organize and maintain shared documentation in Notion and Google Drive
• Ensure investor data rooms, board materials, and customer-facing collateral stay current
• Build lightweight systems to track recurring tasks and deliverables

Requirements

• 3–5 years of experience as an Executive Assistant, Chief of Staff support, or similar role — ideally supporting a founder or C-level at a startup, scale-up, or PE-backed company
• Excellent written and spoken English (C1+)
• Demonstrated ability to manage complex multi-timezone calendars and travel
• Comfortable working asynchronously and across timezones with minimal supervision
• Strong written communication — you can draft a professional email to an enterprise customer, an investor, and a government counterpart, and they will all sound right
• Highly organized, detail-obsessed, and able to hold many threads at once
• Proven ability to track and drive multiple parallel workstreams (sales pipeline, POCs, projects) without dropping items
• Discretion and professionalism around confidential information (financials, M&A, hiring, customer data)
• Proficient with modern productivity tooling: ChatGPT, Claude, Google Workspace, Notion, Slack, Zoom, calendar tools

Benefits

• Competitive salary
• 24 days PTO
• Direct access to and high-trust working relationship with the Founder
• Exposure to the full operating picture of a venture-backed sovereign AI/cloud startup
• Clear growth path toward Senior EA, Chief of Staff, or Operations roles
• Fully remote setup
• Annual budget for tools, equipment, and professional development