Administrative Assistant 2 – Orthopaedics

Role Overview

• Supports the Division of Education in the Department of Orthopaedics.
• Provides support and assistance to divisional residency and fellowship training and medical student education program leaders.
• Assists with coordinating education programs.
• Prepares educational and training materials.
• Assists with resident and fellow application and interview processes.
• Assists with planning and preparing for resident orientation.
• Assists with preparing for residency program accreditation site visits.
• Assists with credentialing of visiting residents and residents to affiliated sites.
• Schedules evaluations to be completed in online system.
• Prepares call schedules.
• Assists with onboarding of residents and visiting residents.
• Supports program manager in execution of education special events, including catering orders.
• Assists program manager with continuing medical education program.
• Monitors maintenance of ACLS certification and licensure documentation and expiration dates for trainees.
• Monitors completion of required online training for trainees.
• Responds to inquiries and provides information on training history.
• Maintains electronic files for current and past trainees.
• Serves as backup point of contact for residents and medical students.
• Greets guests to the administrative offices.
• Provides general assistance to occupants of administrative offices.
• Initiates procurement of resident supplies, office supplies and maintains appropriate inventory.
• Procures building access for trainees, faculty, visitors, and staff.
• Processes travel requests and reimbursements for trainees, faculty, and other department personnel.
• Processes payment and reimbursement requests for trainees.

Requirements

• High School diploma or GED.
• Certification or vocational training may be preferred.
• 1 year of relevant experience required.
• 2-4 years of relevant experience preferred.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.