Accounts Payable Specialist

Role Overview

• Responsible for accurately and efficiently entering vendor & payables information into accounting systems (Microsoft D365 F&O and RAMP).
• Process expense coding invoices, routing for approval, PO matching and generating ACH, wire and check payments.
• Ensure disbursements are made per vendor and/or company terms.
• Issue 1099’s and other assignments as required.
• Develop and follow A/P best practices utilizing RAMP’s AP Automation software and Microsoft D365 F&O general ledger.
• Review, code and enter vendor invoices into the accounting system daily.
• Compare invoices to purchase orders and resolve discrepancies prior to entering invoices in the accounting system.
• Pay vendors by monitoring discount opportunities; payment due dates; verifying federal id numbers; scheduling and preparing checks; resolving payment discrepancies and documentation.
• Post invoices and payments accurately and daily.
• Reconcile vendor statements monthly to ensure all expenses are accounted for.
• Contact vendors for missing invoices as required.
• Set up new vendors per company policy.
• Assist in the monthly accrual process for expenses working with the accounting team.
• Provide excellent customer service to both internal and external customers.

Requirements

• 3
• 5 years’ accounts payable experience preferably in the events, distribution, construction or related industries.
• Proven record of accuracy in a high-volume environment and maintaining poise and professionalism under pressure.
• Familiarity with RAMP or other A/P Automation (OCR) system, and Microsoft D365 F&O is a plus.
• Accounting degree is a plus; candidates who possess solid understanding of transaction coding to company chart of accounts, departments and projects will be considered.
• Excellent communication, analytical, organizational skills.
• Attention to detail and deadline orientated.
• Professional manner, positive attitude with excellent customer service skills.
• Experience with Microsoft Office applications.
• Possess strong analytical, critical thinking and judgment skills.
• Acts to raise issues to proper level.
• Holds self and others accountable for results.
• Desire to help to automate, streamline and document processes.
• Self-starter with effective verbal and written communication skills.
• Ability to occasionally lift office products and supplies up to 20 pounds.

Benefits

• Paid Time Off
• Medical, Dental, Vision
• Life Insurance
• Paid Holidays
• Floating Holiday
• 401K Plan