Contract Administrator

Role Overview

• Supports the contract management team by executing a variety of contract-related activities involving low-complexity agreements
• Responsible for drafting, reviewing, routing, tracking, and maintaining contract documentation while ensuring compliance with corporate policies, applicable laws, and customer requirements
• Contributes to continuous improvement initiatives aimed at streamlining contract workflows and enhancing documentation practices
• Prepares, reviews, and processes low-complexity agreements such as Non-Disclosure Agreements (NDAs), consulting agreements, COTS agreements, and standard supply agreements
• Coordinates the review of shipment handover documentation
• Maintains accurate and up-to-date contract files, records, logs, and tracking reports
• Ensures contract templates and clause libraries are used correctly and consistently
• Monitors contract expiry dates and supports standard renewal processes
• Supports the preparation of purchase order documentation, contract amendments, and administrative contract updates
• Collaborates with senior contract management, legal, business development, operations, and finance teams
• Participates in proposal preparation, customer correspondence, and liaison activities
• Identifies opportunities to streamline contract intake, routing, approval, and archival processes
• Supports the documentation of standard operating procedures (SOPs), workflows, and tools
• Assists with the implementation, maintenance, and use of contract management systems (CMS/CLM tools)
• Participates in team initiatives focused on improving efficiency, compliance, and reporting
• Ensures contracts are administered in accordance with corporate contracting policies, delegations of authority, approval frameworks, applicable laws, regulations, and customer requirements
• Supports audit and compliance activities by providing contract documentation and data as required

Requirements

• Diploma or Bachelor’s degree in Business Administration, Commerce, Law, Public Administration, Legal Studies, or a related field, or equivalent practical experience
• Minimum of 2 years of experience in contract administration, legal operations, procurement, or another document-heavy administrative role (co-op or internship experience will be considered)
• Strong attention to detail and accuracy in reviewing contractual documents
• Strong organizational and time management skills with the ability to prioritize multiple requests
• Basic understanding of contract structures and common contractual terms
• Strong written and verbal communication skills
• Proficiency with Microsoft Office tools (Word, Excel, SharePoint)
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to multitask, learn quickly, and demonstrate resourcefulness

Benefits

• Attractive employee benefits
• An environment where your initiatives will be recognized and valued
• The opportunity to work on a variety of projects on a multidisciplinary team
• Possibility to work from home occasionally
• Flexible schedules