Prepare, compile required exhibits, and Docusign subcontracts and subcontractor change orders.
Ensure subcontractor information in SPERS is complete and required licensing has been approved prior to sending out subcontracts.
Evaluate and rate subcontractors’ insurance per the SPERS process and in coordination with Risk Management.
Process subcontracts, change orders and purchase orders.
Set up and maintain electronic project files.
Track outstanding contracts and change orders and notify appropriate individual(s) of delinquent documents and track documents through the office and back out to the subcontractor once fully executed.
Coordinate requests from owners for proof of liability insurance.
Monitor the insurance certificates in our insurance management program to ensure compliance status is achieved as quickly as possible.
Assist in compiling and distributing PCIs/OCOs for proper review and signatures.
Update and maintain contact list in our project management system, including the creation of the subcontractor contact list for each project. These lists will also be incorporated into the Operations and Maintenance (O&M) Manual at the close of the project.
Prepare O&M manuals.
Provide point-of-contact support for subcontractors.
Assist Superintendents with set up of jobsite trailer utilities.
Manage maintenance of database for project archives, including all field documents.
Other duties as assigned.

High School Diploma
minimum of 2 years of related administrative experience with a construction general contractor
specific experience with contracts and projects administration
An equivalent combination of education and experience will be considered.

Contract Administrator – Project Administrator

Key skills