Administrative, Commercial Assistant

Role Overview

• Issuance, verification and control of service invoices;
• Creation of orders, registrations and entries in the system (TOTVS);
• Organization of documents, control of reimbursements and employee expenses;
• Support in travel processes (quotations, booking and purchase);
• Customer service for internal and external clients;
• Registration and update of customers, suppliers and products;
• Monitoring of KPIs and preparation of reports in Excel.

Requirements

• Bachelor's degree in progress or completed in Business Administration, Commercial Management or related fields;
• Advanced Excel (complex formulas, pivot tables, charts);
• Experience with ERP systems (advantage: TOTVS);
• Familiarity with management tools preferred (Pipefy, Kanban, etc.);
• Excellent verbal and written communication;
• Proactivity and initiative;
• Organizational skills and effective time management;
• Result-oriented with focus on meeting targets;
• Analytical ability to interpret indicators;
• Autonomy with responsibility;
• Adaptability to work across multiple fronts (administrative, commercial and customer service).

Tech Stack

• ERP

Benefits

• PTO: Paid time off throughout the year for rest;
• Flexible/Hybrid working schedule;
• Corporate Health and Dental Plan: Amil coverage, with company cost-sharing and option to extend to direct dependents;
• Birthday Day Off;
• In-company English: annual English classes;
• Corporate Education: course platform with certificate issuance.