Expansion Event Coordinator

Role Overview

• Lead coordination of international events from initial concept through on-site execution and post-event reporting
• Serve as the primary point of contact between global venues, vendors, and internal stakeholders to ensure seamless service delivery
• Manage complex calendars, schedule cross-functional meetings, and oversee detailed travel planning, event logistics, and budget coordination
• Support the Expansion team with budget reconciliation, expense tracking, and detailed performance reporting
• Internal logistics: manage calendars, schedule meetings, and coordinate travel arrangements
• Global communication: manage both internal and external communications and ensure the brand voice is consistent across English
• and Spanish-speaking markets

Requirements

• Bachelor’s degree in Event Management or in Hospitality & Tourism
• Willingness and availability to travel as required
• More than 5 years of proven success in global corporate events or the professional events industry
• Native or full professional proficiency in English and Spanish required (bonus points for Italian)
• Advanced proficiency in Google Suite and Microsoft Office, with the ability to quickly adopt new project management tools
• Strong understanding of budgeting, invoicing, and expense management
• Adaptability: a “no task too big or small” mentality; comfortable shifting from high-level sponsorship strategy to hands-on execution

Benefits

• Flexible work arrangements
• Access to a global talent network
• Collaboration with an innovative team