Executive Assistant

Role Overview

• Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.
• Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.
• Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.
• Coordinate meetings by confirming agendas, objectives, and required materials when appropriate.
• Assist with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.
• Capture implicit and explicit commitments arising from emails, meetings, and conversations.
• Prepare routine documents for review and signature.
• Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.
• Identify recurring inefficiencies, time leaks, and process breakdowns.

Requirements

• Executive Assistant experience supporting C-suite executives, including the President and Executive Leadership Team.
• Exceptional written and verbal communication skills with strong attention to detail and grammar.
• Proven experience managing calendars, inboxes, and multiple competing priorities.
• High level of discretion and ability to handle confidential information responsibly.
• Strong organizational and follow-up skills with a commitment to accuracy.
• Proficiency with Microsoft Office 365 tools.
• Ability to anticipate needs, exercise judgment, and work independently.
• Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support), preferred.
• Experience with Power Automate and workflow automation, preferred.
• Familiarity with task and commitment management systems, preferred.
• Power BI experience for basic dashboards or reporting, preferred.
• Process improvement or systems-thinking mindset, preferred.

Benefits

• Competitive Salary
• Inclusion in Operational Incentive Program, which shares excess profits as bonuses.
• 401K Safe Harbor Plan with matching dollar-for-dollar up to 4% of annual gross salary (Traditional and Roth options available)
• Health, dental, and other elective insurances